Every step of the goods, one system.

The inventory view is the central overview of everything the company holds. It shows the stock of a material type at parcel level, grouped the way the business thinks about it: by box, by deal, by location, by sale. Boxes expand to show the parcels inside them. Columns are configurable and views are saved per user, so a sorter, a valuer and an accountant each see what they need.

Every operation on goods starts from this view. Box parcels together for a sight, split a parcel into price points, mix leftovers into a new parcel, check goods out to a cutter and back in again. Each action creates new parcels linked to their parents, so nothing is ever overwritten and the history stays intact.

Valuation and sorting are part of the process, not a spreadsheet next to it. A parcel is sorted into price points with the price book applied to each one. For large quantities of small stones, the cut-off process sorts a representative sample and applies its result to the whole quantity.

Weights are first-class. A check weight compares the current weight against the recorded one, applies the configured tolerance threshold and routes deviations to an approver. With the Workstation agent the weight comes straight from the scale.

A registration is the record of goods entering the company: the supplier, the document, the declared lines with weight, attributes and cost. It is the root of every parcel’s history.

Receiving is a controlled process. Each item can be weighed on receipt, with the Workstation agent feeding the scale reading directly into the form, or approved on the declared values where weighing is not required.

Cost balancing keeps the books consistent with the goods. Once the parcels of a registration have been valued and sorted, the registration’s cost is distributed across them in proportion to their value, so that every parcel carries a cost that reflects what it is actually worth within the lot.

Boxes arriving from a sight or a shipment are received the same way: open the registration, weigh or approve the underlying parcels, and the stock is updated with full traceability back to the document.

Invoices are created from the goods themselves. Select parcels in the inventory, add them to a new or existing invoice and complete it. Custom line items cover services and anything that is not a parcel.

The document is rendered on the server from an HTML template: logo, address block, terms, column layout. Changing the look of an invoice is a template change, not a software change. Labels and other printouts use the same template mechanism.

Reports run on the same live data as the inventory and are embedded directly in the application. The standard set covers stock by deal, location and status, valuation against cost, weighted price per carat, sales results and movements over time. Further reports can be configured and appear in the menu for the users who are allowed to see them.

Valuation is systematic. A price book maps the attributes of a material type to a price per carat, and every version is kept so that past valuations can be reproduced. Each parcel carries its book price alongside any manual price and the final invoice price, and the inventory shows which one is current. Applying the results of a sale creates a new version with the achieved prices.

Thresholds carry the same discipline into weighing. Each weight range has a tolerance; a check weight that exceeds it is not rejected silently but creates an approval request for a user with the right permission.